Regional Meet Reminders and Criteria
Char Christensen, RTC
1. Need one table per judge to allow separation of judgments. The meet referee will bring the start values. Judges need to be SEPERATED with a separate table for each for a different point of view.
2. Allow three and half minutes per gymnast for touch warm up, conferences, presentation for Levels 9 and 10 with 4 judge panels.
3. Judges and coaches should not approach each other for casual conversations at anytime.
4. Random draw needs to have a written certification by a judge or coach thats not affiliated with the host club and it must be submitted to the RTCC and the RCC. Read Rules and Policies to be sure that teams are drawn for each flight, flight, and session.
5. Judges should not be traveling with coaches to and from the competition. For professional reasons, a division of judges and coaches needs to be enforced.
6. At Regional Level 8, the meet director can give additional awards at the meet directions expense.
7. The Region V Board policy on driving versus flying needs to be followed. Any judge traveling over five hours can fly to the competition site.
8. There needs to be chairs for gymnast and coaches to sit at each event for rest, safety, and traffic control. This needs to be followed for safety and organizational reasons.
9. Computer scoring needs to come out by gymnast numbers or score ranking. All score averages need to be double-checked by an event scorer or head scoring table plus the computer will check the averages. Head judges will put an average in a circle on the judge number one sheet. This should be double checked by the event scorer and the computer. This is a triple check for accuracy.
10. Coaches need to be clear with agreement of block versus individual warm-up time prior to competition. All coaches must agree if they decide to block the warm-up time. To correctly estimate the times for the meet, traditional warm up is one and half minutes while non-traditional is 2 minutes. Check Rules and Policies as new meet formats have made some changes in this area.
11. Judges will need a forty-minute break following 3-4 hours of judging. Check Rules and Policies for details.
12. Each head judge needs an adult event scorer to record scores and start values. The meet referee will provide the sheet to record score and start value. The meet referee will provide the sheet to help lower the number of inquiries.
13. Meet directors need to allow ten minutes per flight for march in and march out.
14. Regional meet directors need to keep two folders of results for the Regional Technical Chair and Junior Olympic Program Chair. These need to be overnight mailed to the above chair if they are not present at the meet. Electronic methods are now being used to send the results to the National Junior Olympic Manager. State meet directors need to mail results to the RTC, SC, etc. according to Rules and Policies.
15. Athletic Trainers need to stay from the warm-ups through the last competitor due to liability.
16. The RJD will inform the Regional judges with a complete list of judging panels and report time, which is one hour prior to march-in two weeks prior to Regionals. This will assist in car-pooling and judges preparation for the meet. The meet director will send hotel and map information to the judges along with the first day meet start time for the competition.
17. Double-Checking Scores- Level 8,9,and 10 Regionals-All 2 or 4 scores should be entered into the computer, which will average the middle two scores for a double check.
18. Rotation Sheets: Each judge needs to have a rotation sheet placed on their table at the start of each session for accurate numbers on each judge’s sheet.
19. Scratches- The meet director needs to ask at each coaches meeting for any scratches in each session. This should be crosschecked with the athlete check- in system so all scratches are done on the judges sheet. Since judges no longer check scores at the end of the meet, this will aid in the correct numbers on the judges sheets. Assign this task to one individual who can do this for each and every session. Updated rotation sheets need to be given to each judge and the coaches need to be updated for the proper order for everyone on each event and at each session.
20. Boards- Have one coach or parent volunteer mark the boards at check-in or following the coaches meeting. Mark with a piece of masking tape that can be visible, as the board lies flat for all coaches to see. Mark the board with the flight number or letter and indicate which event the board belongs on. The board can only be used on one event and can be used in the warm-up gym and competition gym.
21. Website- The computer program must be capable of having the results put onto the Region V website. Please contact Mike, our Region V volunteer, for technical support if needed at 1-219-931-6480 or region 5.com.
22. Coaches Reminder- Coaches need to be reminded in writing in the pre-meet information to double-check their athletes age and session for accuracy. Coaches will need to know if we have 2 sets of judges judging two different age groups(Level 8 mostly) that they will need to bring enough coaches to accommodate their gymnasts without holding up the meet format to be with their gymnast. The meet director needs to set up a coaches check- in where coaches must present their USAG Membership card and are expected to wear it for the entire meet per USAG.
23. Level 8 Regionals-Age groups are broken down as single ages and awards are to be presented to the top 30% per age group. Small age groups maybe combined. Multiple sessions per age group should be avoided when possible. Two judge panels need to be used with a $60 entry fee. We did allow this entry fee to stand for 2003, 2004, and 2005 with two judge panels. All awards distributed at Level 8 Regionals need to be medals with a choice of companies to purchase these from due to finding the best price and quality. At our June 2003 Regional Board Meeting, the following items are taken from our minutes to be sure that they are followed as agreed upon by the Board.
1) The Level 8 Regional Meet Director will e-mail Norbert Bendixen the final list of registered qualifiers and birthdays. Norbert will determine age groups with the Region V Board approval and then e-mail this information to each State Chair and Committee Person, the Regional Board Members, and the Regional Meet Director.
2) Each State Chair and/or designated State Committee Member is responsible to determine their State Team per age group and reporting results to the Regional Meet Director.
3) Each State Team will be composed of seven gymnasts per age group. A deadline for replacing gymnasts on the state teams is ten days prior to the first day of the competition.
4) Four scores per event will be calculated to determine team scores. Regional Qualifying Scores are Level 8 34.50 ; Level 9 and 10 is 34.0 per our Regional Board Meeting – 2003.
24. Practice Judging- Practice judging will not be allowed at any Regional due to the space on the floor which is limited and the high level of importance for these meets to the gymnasts and the coaches.
25. State Board Recommendation-The Regional Board strongly recommends that each State Meet honor the three-week deadline prior to Level 8,9,10 Regionals. This time is needed for the Regional Meet Director to get information to the teams for flight information as well as judging flights at a reasonable cost.
26. Warm-up Rules- One and half minutes for traditional format and two minutes for nontraditional perJr. Olympic Minutes of May 8,2000-When using a modified Capital Cup format (one gym, one set of apparatus, with warm-ups immediately preceding competition on each event), the timed warm-ups are to be based on one and half minutes per gymnast. Clarification: In this modified Capitol Cup format, with the warmup immediately prior to the competition on each event, the warm-up is considered “timed warm-ups”. Therefore, teams and/or individual gymnasts may block their time. Please see the current Rules and Policies as this has been modified for the current season.
27. A TV and VCR are needed for the judges meeting for an hour at the first judges meeting of the competition.
28. A copy machine needs to be available for the 8 or 16 copies of the corrected rotation sheets for the judges and coaches, for copies of the final results for the RTC, JO, and RC to take with them following the meet.
29. Gymnasts need to have their number visible to the judges with the number on their hand , on their back, or a card to be propped up for the correct number to be visible for all the judges to see.
30. A back up audio system should be present in case of malfunctioning with the meet system. A cd and cassette are both needed.
31. Judges should be allowed and offered to have drinks on the floor if at all possible. A great idea is for each judge to have a green cup to indicate Go – a drink is desired and a red cup which indicates that no drink is necessary. This was used at a National Meet and is a good idea if possible.
32. Identify rotation sheets with flights 1 and 2,etc along with age divisions for Juniors and Seniors if possible.
34. The flashers for average scores at the Head Judges table must go up and turn easily to identify the final score. Each judge needs their own flashing unit as well as with open scoring, the coaches should be able to identify each judges score. If electronic scoring is used, all individual judges scores must be flashed in addition to the average score.
35. Train the flashers to wait until all of the scores have gone to the head judge. When the Head Judge scoring unit turns, then all of the other flashers should turn their scores two times slowly. We want all scores to go up at the same time for true independent scoring. Each flasher should put the score up on the flasher as soon as the judge is done and put their hand on the unit with the score facing away from them until the head judges flasher turns her unit and then they all turn at the same time. Each judge will be responsible to explain this the flasher, but the meet director should also explain this to them. We need adult or older teens, not children ,to be able to handle this task. Each judge will put up her own SV Flasher when all scores have gone into the head judge. The RTC will provide the SV Flashers by bringing these to the meet. The meet director still needs to provide the flashing units for scores for each judge.
36. Level Eight Meet Director Reminders
1) Give a “SUPER STATE RECOGNITION” with a first place team plaque presented by assigning points for placement with the following format: first- 5 Points, second-4 Points, third- 3 Points, fourth- 2 Points, and fifth- 1 Point.
2) Announce after each rotation and/ or at the start of each rotation, the state points for excitement and team building within the States.
3) For the March-in, it’s a great idea to have state signs to march in the teams. It is nice to have the leader with the state signs to hold the signs up until everyone is marched out and then all sign holders should rotate to the back of the line so the parents can see all the gymnasts with the state sign behind them. ( Thank you to Keith Carter, Meet Director for Level 8 Regionals)
37. Level Eight Regionals is to be traditional format with seven gymnasts per squad with four scores counting. If a state cannot field a seven person team (four scores count), the All Stars will be assigned in rank order and may contribute toward team score. The entry fee is based on using a traditional format and will not be raised to accommodate a capital cup format. A meet director may have the option to use a capital cup format at their expense. First place team will receive a plaque. ( 2004 Board Meeting Minutes )
38. Level Ten Meet Director must provide time, space, and personnel for the apparel fitting. Time required is one hour prior to awards and one and half hour after awards. (2004 Board Meeting Minutes)